The products tab in TeamGram lists every product and service you sell. Why is this important? Well, the reasons are numerous:
- You can easily look-up items in your products list, when you need features or unit prices.
- More importantly, you can easily insert them into quotes and orders. Not having to write them from scratch every time reduces errors, and speeds up your work.
- Having a product list helps TeamGram keep track of quotes and orders by product. It can tell you how many units of a specific product you sell in a given period, or who are buying it.
The product list is a very useful tool. Populate it with every product and service you sell. Make sure it is up to date. The more information you save in the product list, the more time you save when writing quotes and orders.
Defining a Product
A product can be defined using any combination of the following three fields, but you are free to use only the ones you need, and leave others blank. At least one of these fields need to be filled in:
- Brand: The brand or manufacturer of the product goes here.
- Model: If the product has a unique model name, enter it here.
- Description: An accurate description of the product, including any options, color, and size may be entered here.
If you think you will need to filter products by brand, or sort products of the same brand by model, it is a good idea to have brand and model information in their own fields.
Here is an example: Suppose you are a travel agent selling cruise-ship vacations. You could use the product form to define one of your products like this:
Brand: Poseidon Cruises ← Name of the cruise company
Model: Queen of the Seas, July 7-14 2017 ← Name of the ship, and time of cruise
Description: Mediterranean Adventure, Luxury Package ← Package details
By using the fields in the example above, you can easily list all orders you have received for Poseidon Cruises, or list all cruise options from that supplier.
If you used the following structure, you would still be able to enter the same orders, but it would be more difficult to list all orders received for Poseidon Cruises:
Description: Poseidon Cruises, Queen of the Seas, July 7-14 2017, Mediterranean Adventure, Luxury Package
Using Optional Fields:
Adding some more information to your products can make writing quotes and entering orders much easier:
- SKU (Stock Keeping Unit): This is a unique identifier inventory systems use to identify products. Using SKUs can reduce order errors, since even the slightest change in a product’s configuration usually requires a different SKU. If your company does not use SKUs, you can leave this field blank.
- Unit: This is the measurement unit for your products (meters, kilograms, etc). You can specify your measurement unit in this field. Alternatively, you can enter it in parenthesis at the end of the description field. You can also leave this field blank, if you think the description makes it reasonably obvious.
- Price: This is the unit price of your product. If your company is subject to Value Added Tax (VAT), enter price before VAT for this field. If you do not enter a price, you will be asked to enter it while writing quotes and orders for this product. If you enter it here, that price will automatically be in your quotes and orders. However, you will still be able to change it before saving.
- VAT rate: Enter the VAT rate for this product. In many countries, VAT rates differ by product type. If you enter a specific VAT rate here, quotes and orders will automatically use this value as default for this product, instead of the default VAT rate specified in the My Company section of the control panel. In any case, you will be able to change it before saving your quotes and orders.
In the previous section, we defined the companies and people we sell to. In this section we defined the products and services we sell to them.
We are now ready to move on to deals and start managing the sales process.
Next Topic: Your Deals